A Purchase Order (PO) is a wholesale order you send to a brand or supplier. It includes detailed product information — such as quantities, sizes, colors, pricing, shipping details, payment terms, and additional notes. Once submitted and approved, the PO becomes a confirmed order that the brand can fulfill.

Merchants using Lightspeed Retail (X-Series) can create purchase orders from 4,000+ brands in NuORDER, with every purchase syncing directly back to your POS for a fully connected workflow. Instead of manually entering orders in both systems, PO Sync keeps everything aligned — from vendor details to product pricing and quantities — so your purchase orders flow automatically between platforms.

What is a PO Sync?

For merchants using Lightspeed Retail (X-Series), an integration is available between NuORDER and Retail POS – PO Sync, which connects the two systems together, so you can:

• Create PO in NuORDER: Place an order directly in NuORDER and have it automatically sync back into Lightspeed POS as a purchase order.
• Create PO in Retail POS: Build a purchase order in Lightspeed POS and send it directly to NuORDER suppliers in one click. This is ideal for reorders or special orders.

All order details — including product descriptions, pricing, and quantities — sync automatically between systems. This eliminates manual data entry and reduces the need to switch between platforms. You maintain full visibility and control across both systems while saving time and minimizing errors.

The Purchase Order (PO) workflow in NuORDER

For Lightspeed Retail POS X-Series merchants using NuORDER, the typical PO journey looks like this:

1. Browse brand catalogs: Sign into NuORDER through Retail POS Wholesale landing page and access the catalogs of brands you’re connected with.
2. Build a Working Order: Add products you want to buy to your working order (cart). You choose sizes, quantities, shipment info, and more.
3. Review details: Confirm all products, totals, shipping, billing, and other details.
4. Submit to brand: Submit your order for brand approval. The status will change in NuORDER once submitted.
5. Brand response: The brand can approve the order or suggest changes.
6. PO sync to Retail POS: If PO Sync is enabled between NuORDER and Retail POS (X-Series), approved POs sync into your X-Series POS automatically.
7. Receive inventory: In Retail POS (X-Series), go to Inventory Stock Control PO Sync to import and receive inventory.
8. Reorder: After the first synced order, you can reorder the same brand directly from your Retail POS back office if the brand is linked.

Best practices for Retail POS X-Series Merchants using PO Sync

To make the most of PO Sync with NuORDER, consider these tips:

Standardize product SKUs: Ensure that product SKUs/UPC codes in NuORDER match exactly to Lightspeed SKUs. Inconsistent SKUs can lead to syncing issues.

Keep vendor records updated: Accurate vendor information in both systems ensures smoother order transfer and avoids mismatches.

Train receiving staff: Teach your team to use Lightspeed’s receiving module effectively so inventory is updated correctly when shipments arrive.

Audit periodically: Check for any discrepancies between your PO data in NuORDER and Lightspeed, especially after major buying seasons.

Use reporting tools: Leverage Lightspeed’s reporting to analyze vendor performance, purchasing frequency, and inventory turn rates.

PO Sync FAQ

• Yes. Once an order is submitted in NuORDER, it is typically synchronized to Lightspeed quickly, provided the integration is active and properly configured.
• Small edits may be possible in Lightspeed, but major changes should typically be made in NuORDER and re-synced to avoid mismatches.
• Yes. When you receive the order in Lightspeed, inventory counts and stock values will be updated through Lightspeed’s receiving process.