PO Sync between NuORDER and Lightspeed retail POS X-Series creates a seamless two-way purchasing workflow. Whether you initiate orders in NuORDER or in POS, all critical data, including suppliers, products, pricing, and quantities, sync automatically. As a result, less manual work, fewer errors, faster receiving, and consistent data across systems.
Read about Purchase Orders and how to create your first order.
PO Sync between NuORDER and Lightspeed X-Series is a two-way integration. Purchase orders (POs) can either be:
- Pulled from NuORDER into POS.
- Pushed from POS to NuORDER.
NuORDER to Retail POS X-Series PO sync
When you create your Purchase Order (PO) in NuORDER, it can be pulled directly into Lightspeed POS (X-Series).
| Where the PO is created | What syncs to Retail POS | What happens next |
| NuORDER | PO details (product quantities, pricing), supplier (brand), products & variants, product data pulled directly from the brand (UPC codes, images, descriptions, variant attributes (size, color, etc.), MSRP (Suggested Retail Price). | PO appears in Retail POS (X-Series) → products can be created as new products or linked to existing products (to maintain clean inventory records) → inventory received from PO → Stock levels update automatically. |
This enhances your product information by automatically importing images, descriptions, and UPCs from brands, eliminating the need to manually recreate wholesale orders in POS. It also reduces data entry errors and speeds up receiving and inventory updates.
Below is a breakdown of how data maps between systems:
Order-Level Mapping
| NuORDER Field | Description | X-Series Field |
| Order Date | Date the buyer placed the order | Created |
| Brand Portal | Portal the buyer purchased from | Supplier |
| Buyer | User who placed the order | Ordered By |
| Total Quantity | Total units purchased | Total Qty. |
| Total | Unit cost × quantity | Total Cost |
| Ship End | Last date of the shipping window | Delivery Date |
| Order Number | PO number | Order Number |
| Customer PO Number | Buyer-entered reference number | Note |
Product-Level Mapping
| NuORDER Field | Description | X-Series Field |
| Product Name | Product family name | Name |
| Product Description | Product description | Description |
| Product Brand | Brand name | Brand |
| Item Price | Wholesale unit price | Supplier Price |
| MSRP | Suggested retail price | Retail Price |
| Image | Product image | Images (By default, 1 image is selected. Retailers can select additional images in the Product Catalog) |
| Style Number | Brand-assigned item identifier | Supplier Code |
| Style Number + Variant Options | Concatenated style and variants | Supplier Code |
| UPCs | 12-digit unique product code | UPC |
| Product ID | Unique ID between NuORDER and POS | Not shown in X-Series |
Retail POS X-Series to NuORDER PO sync
Once a brand is linked with your Retail POS account via the product import, you can create purchase orders (re-order) for that brand directly in Retail POS. You can also view supplier inventory levels before you place your order.
| Where the PO is created | What syncs | What happens next |
|
Retail POS X-Series (manually or via Insights) |
Supplier info, line items, quantities, pricing, and all associated PO metadata | PO enters NuORDER lifecycle → brand approves fulfills → retailer receives in POS → inventory generated |
This allows you to initiate buying from within POS; keeps buying, approval, and fulfillment aligned with brand workflows, maintaining one consistent PO record across systems.
What is automatically created during the sync
Whether Purchase Orders are pulled or pushed, the following automation happens during sync:
| Object | Automatically created? | Source of data | Why it matters |
| Supplier | Yes (if not already in POS) | From PO / Brand data | Ensures correct vendor linkage |
| Products | Yes (if not already in POS) | Brand catalog data | Removes manual product setup |
| Variants | Yes | Brand variant structure | Maintains SKU-level accuracy |
| Core Product Data | Yes | Brand catalog (name, SKU, barcode, images, descriptions) | Prevents data mismatches |
| Order Details | Yes | PO record | Keeps pricing and quantities aligned across systems |
| Inventory | Generated upon receiving | POS receiving workflow | Updates stock automatically |
This automation significantly reduces manual work and minimizes the risk of human error.
Catalog Sync
The Catalog is a built-in POS catalog with over 5 million preloaded products, making it easy to create products quickly and accurately without manual setup. Once products are in your Retail POS, you can:
- Generate POs with NuORDER brands.
- Create POs with brands outside of the NuORDER platform.
| Where the PO is created | What Syncs | What happens next |
| Retail POS X-Series | Product setup data | Retailer creates POs with NuORDER or external brands |
It helps to simplify product setup, enables faster PO creation, supports both NuORDER and non-NuORDER suppliers, and keeps POS as the operational source of truth.