The cash rounding feature lets you pick different rounding denominations and rules depending on your country's currency. Once you have selected the smallest denomination of your country's currency and chosen the rounding rule that determines how this denomination is rounded, you'll need to apply it to your cash payment type. Retail POS will round the amount owed to the nearest specified increment based on your chosen rounding rule when you take a cash payment.

Setting up cash rounding

By default, all sales round to the nearest 0.01 (cent). If you have multiple cash payment types, it's important to identify which of them you want to enable rounding for. To customize cash rounding amounts and rules:

1. Navigate to Setup > Payment types.
2. Click Cash under Payment types.

   

3. In the Rounding section, click the Choose rounding dropdown and select the smallest cash denomination of your country's currency.

   If you selected 0.01 cash denomination, the Rounding rule dropdown won't display.

   

4. Click the Rounding rule dropdown and select a rounding rule to specify how the denomination is rounded in a cash sale.

   

5. Once you have chosen your desired cash denomination and rounding rule, click Save payment type.

   

The rounding rule will now apply when you make a cash sale.

Mapping your Xero expenses account

If you're managing cash rounding and setting up the Xero integration with Retail POS (X-Series), you must map the correct Xero expense account to cash rounding expense on the Retail POS - Xero mappings page. Refer to Using Retail POS (X-Series) cash rounding with Xero for more information.

If your Xero account is connected to Retail POS, we recommend that you create a new expense account for cash rounding and map this account in the Retail POS - Xero mappings page. If you are unsure of what account to create in Xero, we recommend talking to your accountant.

How will cash rounding be displayed when I make a sale?

Every aspect of the sales process will remain the same until you reach the pay screen and select a payment type that has rounding associated with it. Once you do this, Retail POS will calculate the rounding based on your chosen rounding denomination and rounding rule and a confirmation screen will display the correctly rounded amount.

For example, if you selected the 0.10 cash denomination and the Round midpoint up rounding rule, the cash sale for $20.34 will be rounded to $20.30.

After completing the payment, the correctly rounded amount and the amount of rounding included in the sale will appear on the sale receipt.

If you need to review your rounding amounts, you will also be able to see the rounded amount and the amount of rounding included in the sales history and your register closure report.

What's next?