In Retail POS you can accurately track employees' time and attendance by using the time clock feature. This feature allows you to streamline payroll processing, monitor employee attendance, and ensure accurate pay for hours worked. You can also view and export timesheet reports, further streamlining your payroll.

Using the time clock feature

When a user is clocked out, the only option will be to clock in. Likewise, when the user is clocked in, the only available option will be to clock out.

After a user logs into Retail POS, they can then clock in to record hours worked. To clock in, click the user’s name > Clock in.

While clocked in, the user panel will show how long the user has been clocked in for.To clock out, click on the user’s name > Clock out.

Viewing employee clock in and out data

You can view and track your employees’ time and attendance from the Users page. Only managers and admins have permissions to view user activity. Cashiers can only access their own account information on the Users page. For more information on user permissions, refer to our article Setting user roles and permissions.

To view clock in and out data:

1. Navigate to Setup > Users.
2. Click the Activity tab. Here you can view all the activity for all users. For more information about tracking user logins, refer to our Tracking user logins in Retail POS article.
3. To view clock in and out info, select Clocked in and out from the drop down. You can narrow your search further by using the date range and user filters.
4. Click Search.

   

The clock in and out event is also available through the Lightspeed API. For more information visit the API documentation hub.

Viewing and exporting time card reports

You can view a report of total hours worked for one or all of your employees. Admin users have access to all data, while manager level users are only able to view the time cards of users assigned to the same location as the manager.

1. Navigate to Reporting > User Reports > Time cards.
2. All users will be displayed by default. Enter an employee name or email address if you wish to narrow your search. 
3. Enter a time frame for your report.
4. Click Search.
5. To export the report to a .csv file, click Export list.

   Admins and managers can only export one year of data

What's next?